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Job Details

« Back to Search Purchasing Clerk
Sanger, CA

Salary: 14.00
Date Posted: May 18, 2018
Job Type: Temporary to Hire
Job ID: 310885

Job Description

Purchasing Clerk

Local publishing company in Sanger is looking for a full time Purchasing Clerk to manage one of their largest clients.

This position requires individuals to learn and move quickly. On a daily basis, this position will be juggling to work with customers, vendors, orders and emails. Excellent customer services and a positive attitude is a must have in order to succeed in this position.

Preferred Skills

  • Intermediate skills in Microsoft Excel
  • Experience with Sage software
  • Keyboard shortcut skills
  • Purchase Order experience

Monthly Responsibilities

  • Process monthly laydown orders (365 + locations) in spreadsheets, then importing the spreadsheets into Sage

  • Confirming new title information with publishers (vendors)

  • Sending purchase orders to publishers

  • Create monthly laydown planners (what each store is scheduled to receive) to each regional buyer (11 regions)

  • Follow up with 11 buyers on getting the monthly orders

  • Printing invoices and picking sheets once orders are processed in Sage

  • Making sure stock arrives on time from vendors


  • Work with the returns team to make sure the paperwork they receive in customer returns is the correct paperwork

  • Make sure client quantities returns match quantities on our Credit Memo

  • Make sure CM totals are correct and everything returned is listed

  • Stores should also include the UPS tracking number for each box they send back to us on the credit PO.


  • Print all Purchase orders and receiving papers for Receiving manager

  • When stock arrives in our receiving, do a Receipt of Goods in Sage

  • Making sure discounts, retail prices, quantity ordered matches our purchase orders

Receipt of Invoice

  • Matching vendors invoices and to receipt of goods

  • Entering vendor invoices into Sage

  • Making sure discounts, retail prices, quantity ordered matches our purchase orders

Book Signings

  • Make sure there’s an PO from client for book signings

  • Order books to make sure they arrive on time for events

Special Orders

  • Fill order as quickly as possible

  • Respond back to customer if stock is available

  • Create purchase orders to vendors if needed

  • Follow up with vendors to make sure stock arrives on time

  • Do receipt of goods when stock arrives

  • Process order in Sage manually or through an import in excel

Manual Invoice Reversals

  • Reversing invoices in Sage

  • Reserving credits in Sage

Emails and Phone Calls

  • Responding to customers via email and phone

  • Maintaining emails daily

  • Responding to vendors via email and phone

  • PDF invoices and tracking information to customers on orders if requested

  • PDF invoices and credits to customers if requested

Issuing Call Tags/RS Labels to Customer

  • Working with the shipping team to make sure customers receive their call tags/RS labels via phone or email

  • Following up with our team if the call tags/RS labels are not sent

Understanding Shipping Carriers

  • Being able to distinguish tracking numbers from various shipping carries (i.e, UPS, FedEx, Expo Logistics and many more shipping carriers).