Job Details | PrideStaff Financial

Job Details

« Back to Search Front Office Admin
San Ramon, CA

Salary: 18-20
Date Posted: April 13, 2018
Job Type: Temporary to Hire
Job ID: 306630

Job Description

We have a Client that has an immediate need for a Front Desk Professional. This is a Great opportunity to work for a Great company.

Receptionist/ Admin (Reports to Director of Operations)

Job responsibilities include but are not limited to:

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Answering screening and forwarding incoming phone calls; provide basic and accurate information in-person and via phone/email
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Update calendars and schedule meetings; Maintain CEO’s appointment schedule and calendar through google calendar. Book travel and courses for CEO and staff.
  • Maintain, organize and inventory storage unit
  • Track and maintain all receipts/ invoices and reports for credit card purchases
  • Track and maintain records for all manual checks, including maintaining check log 
  • Work with director of operation, bookkeeper and accountant for end of year reporting and taxes
  • Organize and maintain all office files and filing system(excluding HR/ insurance files)
  • Oversee organization that does the State Registration Filing
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Other general duties as assigned/ needed

 

Requirements

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus